If you’re reading this, chances are you’re part of a group heading to an upcoming festival. Congratulations on choosing to embark on this fun-filled adventure with your squad! But as exciting as it sounds, group festival planning and coordination can be a bit daunting. Don’t stress! This blog post aims to give you insider tips and tricks for planning and coordinating your festival squad, ensuring that everyone has a fantastic time.

Communication is key 📣💬👥

Communication is the cornerstone of any successful group endeavor, and it’s no different when it comes to festival planning. Ensure that you have an open line of communication with your squad to avoid any confusion or misunderstandings. It’s essential to be transparent about everyone’s expectations, preferences, and budget limits.

Remember, transparency is key, and a group chat is a great way to ensure that everyone is on the same page. Make sure that everyone can voice their concerns and suggestions, so that everyone has a say in the decision-making process.

A group of people talking with each other in the park

Make a Budget! 💸💰💳

Before diving headfirst into festival planning, create a budget that works for everyone in your squad. Money can be a touchy subject, but it’s imperative to have a conversation about it. As you set up your budget, be mindful of each person’s financial limitations and plan accordingly.

When it comes to accommodation, it’s better to book early and split the costs - which is much cheaper and makes it easy for everyone to have a place to crash at the end of the day. Since food and drinks cost a lot at festivals, set aside money for that too. Things like souvenirs, merch, and emergency funds should also be considered.

Remember, having a well-planned budget is the key to avoiding unnecessary hiccups, debt, or conflicts later.

A group of people sorting out and counting their money.

Divide and conquer 🏰🧭🔎

Festivals are huge with a ton of options, making it essential to decide on festivals’ activities ahead of time. This ensures maximum fun and minimum stress during the event. Discuss with your squad which activities and artists they’re interested in. Then, explore the festival’s daily schedules, map, and artist lineup to decide where to be at what time.

Divide yourselves into teams and assign specific tasks to everyone. Planning the mode and timing of travel, ticketing, lodging, and external events ( if any) need to be taken care of by different members of your squad. This tactic helps to ensure that everyone’s ideas are heard, and it is indeed a great way to divide the tasks to get things done quickly!

A team huddle discussing their plans on a map

Hydrate and Nourish 💦🍎🍔

Being at a festival means you’re outdoors for a long period and in a crowd of people. This makes it essential that you stay hydrated and well-nourished throughout the day. Don’t forget to pack refillable water bottles and healthy snacks to get you through the long lines and song breaks. There’s also a chance that you might lose a thing or two, so it’s better to keep some backup like an energy bar or a pack of crisps. Drinking water is a must as festivals leave you in the sun for hours, and dehydration can take a toll on your health.

Moreover, be mindful of what you consume; being sick at a festival is no fun. Ensure that you choose healthy food options within your budget, and stay away from illicit substances which can harm you - not to mention land you in jail.

A person holding a water bottle with a background of festival crowds

Safety First 🚑💊🧴

Safety should be a top priority when planning for group festivals. Before you head out, ensure that everyone in your squad is up-to-date on their vaccinations and has their medical needs covered. Bring a small bag filled with things like Advil, bug spray, sunscreen, and bandaids to avoid small mishaps. If there’s a medical emergency, it’s crucial to know where the nearest medical tent is located at the festival site.

Also, keep an eye out for your belongings and your peer’s belongings. Keep important paperwork like tickets and passports are safe and secure.

A hand holding a pack of Advil with earplugs, bandaids, and sunscreen

So there you have it! These are the insider tips and ultimate squad goals to make sure your group stays coordinated and has the best time at the music festival. Group festival planning and coordination can be stressful, but if done right, it is a way to create memories that you will cherish forever.

A background of a colourful and lively music festival with a crowd of people enjoying their time.