Hello, party people! I’m your friendly event planner extraordinaire, and I’m here to spill some tea on the dos and donts of working with event planners. 😎

Whether you’re planning a corporate conference, a wedding, or a birthday bash, hiring an event planner can take the stress off your shoulders and ensure your event is a success. But there are some things you need to know before working with one. So grab a beverage, sit back, and let’s dive in! 🌊

DO: Be Clear About Your Expectations 🤔💭👉

One of the most important things you can do when working with an event planner is to be crystal clear about your expectations. This means clearly communicating your vision for the event, your budget, the attendees, and any special requirements.

Your event planner is there to make your vision a reality, but they can only do that if they know what that vision is. So be sure to communicate clearly, and make yourself available for discussion and brainstorming. 🤝

A person discussing their event vision with an event planner

DONT: Micromanage 🙅‍♀️🙅‍♂️🚫

While it’s important to communicate your expectations, it’s equally important not to micromanage your event planner. Remember, you’ve hired them for a reason - to take care of the details so you can enjoy your event.

Of course, you should stay involved in the planning process and provide feedback, but don’t try to control every aspect. Trust in your event planner’s expertise and allow them to do their job. 🙏

A person hovering over an event planner's shoulder while they work

DO: Give Your Event Planner Creative Freedom 🎨🖌️🎭

Your event planner is a creative professional who can come up with fresh ideas and unique approaches to your event. Give them the freedom to flex their creative muscles and bring their own ideas to the table. Trusting your event planner’s creativity can lead to a more memorable and impactful event.

But remember, communication is key - establish boundaries for what you’re not comfortable with, and be clear about your expectations. 📢

An event planner sketching an event design on a notepad

DONT: Be Late with Payments 💰🛑❌

An event planner’s job is to take care of the details of your event, and that includes managing the finances. Be sure to establish a clear payment schedule up front and adhere to it. Late payments can cause unnecessary stress and delays in the planning process, which can lead to a less successful event.

Trust that your event planner is doing everything possible to keep your event on budget, and be sure to provide prompt payment for services rendered. 💵

A person handing over payment to an event planner

DO: Be Open to Suggestions 🤝💡👍

Your event planner has likely worked on many events before yours and has a wealth of experience to draw upon. Be open to their ideas and suggestions - they may surprise you with something you hadn’t considered.

Your event planner is there to make your event a success, so establish a collaborative and open-minded relationship. 🌟

A person listening to an event planner's suggestion with open body language

DONT: Assume Your Event Planner Will Solve All Problems 🤔🙅‍♀️💥

While an event planner’s job is to solve problems and keep things running smoothly, they are not superheroes. It’s important to remember that unforeseen problems and hiccups can arise, and some may be unavoidable.

Be prepared to work together with your event planner to solve any issues that arise, and trust that they will do their best to manage any problems that occur. 💪

An event planner and client working together to solve a problem

And that’s a wrap, folks! By following these dos and don’ts, you’ll be well on your way to developing a successful relationship with your event planner and hosting a memorable event. 🥳

A smiling group of people at a successful event